秘密研究所

• Revenue & Expense Account Codes (PDF)
• Software Memo (PDF)

What is a FOAP?

This is an acronym for the accounting code block (budget number). The budget number consists of four components: Fund, Organization, Account, Program.

FUND – a 5-digit code that is required on all transactions and identifies the funding source (e.g. 10001).

ORGANIZATION or ORG – a 5-digit code, short for organization code, which identifies the budgetary unit (department) responsible for managing the funds. Organization codes closely follow the organizational structure of the College. In Adaptive, orgs/organizations are known as levels.

ACCOUNT – a 4-digit code that defines the type of expense or revenue type (e.g. 7001). The listing of account codes can be found here.

PROGRAM – a 2-digit code which defines the program category under which a particular unit budget falls such as Instruction (10), Academic Support (40), Student Services (50), Institutional Support (60), Physical Plant (70), and Auxiliary (90).

What is the difference between a budget transfer and a journal entry?

Budget Transfers

• Affect available funding in the 鈥淎djusted Budget鈥� column of the financial data
• Can only be made between accounts within the same fund (e.g. from fund 10001 to 10001 NOT from fund 32001 to 10001)
• Cannot be made for transactions between the College, any Auxiliary, Agency or Foundation accounts. Examples of Auxiliary accounts are Residence Life, Food Services, Special Events & Conferences, etc鈥�
• Please refer to the Account Codes Listing, only accounts that ARE highlighted can be used for budget transfers

Journal Entries

• Affect 鈥淵TD Activity鈥� (or the actual) column of the financial data
• Cannot be made to or from account 7001 because 7001 is a pooled budget account
• Please refer to the Account Codes Listing, only accounts that ARE NOT highlighted can be used for journal entries
• 贰虫补尘辫濒别:听 ITS purchases equipment for Public Safety and Public Safety needs to reimburse ITS for the expense. After the purchase, ITS will provide the invoice to Public Safety who will then email the invoice to accounting@ramapo.edu and ask that the expense be transferred from ITS to Public Safety.

Who should I email to request a budget transfer or journal entry?

For budget transfers, please email budget@ramapo.edu with a from听补苍诲听to聽FOAP and include a detailed description, up to 35 characters.

For journal entries, please email accounting@ramapo.edu聽with a聽from听补苍诲听to聽FOAP and include a detailed description, up to 35 characters.

Who do I contact for questions regarding a chargeback?

For questions regarding chargebacks related to copiers, official reception, pre-paid cell, print shop charges and postage, you can email accounting@ramapo.edu for assistance.

What is the turnaround time for a budget transfer?

If the correct FOAPs are provided, the process will usually be completed within 24 hours after receipt of initial request. The Budget Office will e-mail units after the budget transfer is posted in Banner Finance.