{"id":244,"date":"2020-04-29T10:43:21","date_gmt":"2020-04-29T14:43:21","guid":{"rendered":"https:\/\/www.ramapo.edu\/controller\/?page_id=244"},"modified":"2021-06-07T16:12:18","modified_gmt":"2021-06-07T20:12:18","slug":"processing-payments-remotely","status":"publish","type":"page","link":"https:\/\/www.ramapo.edu\/controller\/processing-payments-remotely\/","title":{"rendered":"Processing Payments Remotely"},"content":{"rendered":"<h3>Processing Payments Remotely<\/h3>\n<h3>Paying Vendors utilizing an existing PO<\/h3>\n<p>Purchasing utilizing the PO process is the preferred method of purchasing and should be utilized for the majority of purchases even in a remote environment.\u00a0 The PO process remains substantially the same as purchasing when on campus.<\/p>\n<p>The College is recommending that every attempt should be made to work remotely in a paperless environment, which may include saving files as PDFs instead of printing, etc.<\/p>\n<ul>\n<li>To assist with this process please see the instructions provided below:\n<ul>\n<li><a href=\"https:\/\/www.ramapo.edu\/controller\/wp-content\/uploads\/sites\/56\/2020\/04\/How-to-Convert-to-PDF.docx\">How to Convert to PDF<\/a><\/li>\n<li><a href=\"https:\/\/www.ramapo.edu\/controller\/wp-content\/uploads\/sites\/56\/2020\/04\/How-to-Use-Snipping-Tool.docx\">How to Use Snipping Tool<\/a><\/li>\n<li><a href=\"https:\/\/www.ramapo.edu\/controller\/wp-content\/uploads\/sites\/56\/2020\/04\/Creating-your-digital-signature-ID-for-the-first-time.pdf\">Creating Your Digital Signature ID.<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Acknowledging that a paperless process is preferable, there may be occasions where we receive paper invoices only. Therefore, the following methods of processing a payment under the PO exist:\u00a0Please note any PDF document with electronic signature capabilities must be downloaded and saved before completing to maintain the electronic signature capabilities.<\/p>\n<ol>\n<li>Electronic Invoices\n<ol type=\"a\">\n<li>Complete the <a href=\"https:\/\/www.ramapo.edu\/controller\/wp-content\/uploads\/sites\/56\/2020\/04\/PO-Payment-Request-Form.pdf\">PO Payment Request Form<\/a> and digitally sign. See digital signature instructions above.<\/li>\n<li>Save invoices under the following naming convention:<br \/>\nUnit_Vendor_Rnumber _Invoice number<br \/>\n(for example, CAP_DOBCO_R#11111_I22222)<\/li>\n<li>Submit the <a href=\"https:\/\/www.ramapo.edu\/controller\/wp-content\/uploads\/sites\/56\/2020\/04\/PO-Payment-Request-Form.pdf\">PO Payment Request Form<\/a> along with the invoice PDF to <a href=\"mailto:accountspayable@ramapo.edu\">accountspayable@ramapo.edu<\/a><\/li>\n<\/ol>\n<\/li>\n<li>Paper Invoices\n<ol type=\"a\">\n<li>Scan document<\/li>\n<li>Complete the <a href=\"https:\/\/www.ramapo.edu\/controller\/wp-content\/uploads\/sites\/56\/2020\/04\/PO-Payment-Request-Form.pdf\">PO Payment Request Form<\/a> and digitally sign. See digital signature instructions above.<\/li>\n<li>Save invoices under the following naming convention:<br \/>\nUnit_Vendor_Rnumber _Invoice number<br \/>\n(for example, CAP_DOBCO_R#11111_I22222)<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n<p>When an end user submits a <a href=\"https:\/\/www.ramapo.edu\/controller\/wp-content\/uploads\/sites\/56\/2020\/04\/PO-Payment-Request-Form.pdf\">PO Payment Request Form<\/a>, please send an email to <a href=\"mailto:accountspayable@ramapo.edu\">accountspayable@ramapo.edu<\/a> that references the Vendor name and invoice number in the subject line with all other backup documentation outlined above.<\/p>\n<h3>Paying Vendors WITHOUT an utilizing an existing PO Direct Pay<\/h3>\n<p>As mentioned previously, purchasing utilizing the PO process is the preferred method of purchasing and should be utilized for the majority of purchases even in a remote environment.\u00a0 This allows for funds to be properly encumbered and also ensures the expenditure is approved prior to College funds being committed.<\/p>\n<ol>\n<li>The process is the same as noted for payments being made with a Purchase Order outlined above with respect to naming conventions and approvals. However, the <a href=\"https:\/\/www.ramapo.edu\/controller\/wp-content\/uploads\/sites\/56\/2020\/04\/Accounts_Payable_Voucher.pdf\">Accounts Payable Voucher<\/a> needs to be completed.\u00a0 See digital signature instructions above. Please note any PDF document with electronic signature capabilities must be downloaded and saved before completing to maintain the electronic signature capabilities.<\/li>\n<\/ol>\n<h3>Travel and other reimbursements<\/h3>\n<p>Procedures relating to reimbursements for travel and other reimbursements remain the same.\u00a0 Currently, original receipts are still required.\u00a0 We are researching options for electronic submission and will update the process as necessary.<\/p>\n<p>The reimbursement request must be submitted within 14 days of the completion of travel. As outlined in our existing policy \u201c Failure of the employee to submit materials for reimbursement within 14 business days of the return date of travel may be treated as forfeiture of reimbursement.\u201d<\/p>\n<div class=\"divider\"><img decoding=\"async\" src=\"\/wp-content\/themes\/rcnjrd\/images\/icons\/ramapo-arch-icom_rule.png\" alt=\"Ramapo\" \/><\/div>\n<p>Email approval as well as electronic signature is permitted on any relevant forms in lieu of physical signatures during this period.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Processing Payments Remotely Paying Vendors utilizing an existing PO Purchasing utilizing the PO process is the preferred method of purchasing and should be utilized for the majority of purchases even in a remote environment.\u00a0 The PO process remains substantially the same as purchasing when on campus. The College is recommending that every attempt should be [&hellip;]<\/p>\n","protected":false},"author":807,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-244","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v21.5 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Processing Payments Remotely - Controller || 秘密研究所 of New Jersey<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.ramapo.edu\/controller\/processing-payments-remotely\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Processing Payments Remotely\" \/>\n<meta property=\"og:description\" content=\"Processing Payments Remotely Paying Vendors utilizing an existing PO Purchasing utilizing the PO process is the preferred method of purchasing and should be utilized for the majority of purchases even in a remote environment.\u00a0 The PO process remains substantially the same as purchasing when on campus. The College is recommending that every attempt should be [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.ramapo.edu\/controller\/processing-payments-remotely\/\" \/>\n<meta property=\"og:site_name\" content=\"Controller\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/RamapoCollege\" \/>\n<meta property=\"article:modified_time\" content=\"2021-06-07T20:12:18+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:site\" content=\"@ramapocollegenj\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.ramapo.edu\/controller\/processing-payments-remotely\/\",\"url\":\"https:\/\/www.ramapo.edu\/controller\/processing-payments-remotely\/\",\"name\":\"Processing Payments Remotely - Controller || 秘密研究所 of New Jersey\",\"isPartOf\":{\"@id\":\"https:\/\/www.ramapo.edu\/controller\/#website\"},\"datePublished\":\"2020-04-29T14:43:21+00:00\",\"dateModified\":\"2021-06-07T20:12:18+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/www.ramapo.edu\/controller\/processing-payments-remotely\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.ramapo.edu\/controller\/processing-payments-remotely\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.ramapo.edu\/controller\/processing-payments-remotely\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"秘密研究所 of New Jersey Home Page \u00bb College Leadership \u00bb Fiscal Health Core (FHC) \u00bb Controller\",\"item\":\"https:\/\/www.ramapo.edu\/controller\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Processing Payments Remotely\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.ramapo.edu\/controller\/#website\",\"url\":\"https:\/\/www.ramapo.edu\/controller\/\",\"name\":\"Controller\",\"description\":\"Just another 秘密研究所 of New Jersey Sites site\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.ramapo.edu\/controller\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Processing Payments Remotely - Controller || 秘密研究所 of New Jersey","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.ramapo.edu\/controller\/processing-payments-remotely\/","og_locale":"en_US","og_type":"article","og_title":"Processing Payments Remotely","og_description":"Processing Payments Remotely Paying Vendors utilizing an existing PO Purchasing utilizing the PO process is the preferred method of purchasing and should be utilized for the majority of purchases even in a remote environment.\u00a0 The PO process remains substantially the same as purchasing when on campus. 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